Assistant Director - Operations

Position Title: Assistant Director - Operations

Division – Operations: The Operations division oversees the financial, human resource management, operations, administrative support, outsourced contractors and meeting coordination of the organization.

Position Purpose: Manage the internal operations and financial affairs of NASDCTEc/NCTEF

Primary Responsibilities:

• Serve as primary human resource contact, benefits and payroll administrator; assure that organization policies and procedures, decision making systems (such as, travel, procurement, performance management systems ) are followed and revised as necessary; prepare and coordinate all information for new hires; facilitate professional development for self and staff; address performance issues
• Lead the overall budget development process for both organizations working with the Executive Director and provide to all staff the necessary information to develop the annual budget; develop and manage Operations department budget
• Manage the financial records for NASDCTEc and NCTEF; develop and manage all budget and financial reporting for the organizations in compliance with federal and state legislation; oversee annual audit
• Assume decision making for all administrative functions within NASDCTEc/ NCTEF in the absence of the Executive Director
• Manage the clusters product operations, RFP process and vendor contracts
• Manage direct reports’ work, provide guidance and mentor as required to achieve successful completion of goals and objectives; perform annual performance plan and regular review process
• Develop an ongoing understanding of the career technical education environment and the role of NASDCTEc/NCTEF in serving the career technical education community
• Ensure that all internal/external communication and public relations activities are implemented and executed in a timely and accurate manner; oversee the creation of the annual communications plan and maintenance of communication vehicles; such as, website, brochures, newsletters, press releases, etc
• Participate to set strategic direction and to ensure that the goals and objectives of NASDCTEc/NCTEF are accomplished
• Oversee the Fall/Spring meeting and Career Cluster Institute logistics
• Required to occasionally travel, staying within established spending guidelines, and requested to work flexible hours in response to member requests and actions; as well as, attend conferences and board meetings in the early morning hours or late evenings
• Other duties as assigned

Qualifications

• Bachelor’s degree or equivalent with focus on business administration, finance or accounting plus five years of related experience in management/office management and finance/accounting or related field and three years supervisory experience
• Ability to develop and maintain positive relationships with a wide variety of people, including but not limited to, vendors, meeting sponsors, board members, staff, state directors, key stakeholders
• Knowledge of the field of education
• Familiarity with government and non-profit financial reporting regulations
• Excellent organizational skills
• Excellent English language oral and written communication skills, proficiency in spelling, punctuation, grammar, basic business math and skilled report preparation
• Ability to work independently, accurately and meet deadlines; simultaneously manage multiple projects/tasks
• Ability to think critically and use good problem solving judgment
• Knowledgeable of standard office equipment such as personal computer, laser printer, typewriter, copy machine, telephone, calculator, fax machine, scanner, LCD projector, etc.; including proficiency with computer software programs, such as, Windows 2000, Word, Excel, PowerPoint, QuickBooks and Access
• Handle confidential and sensitive information with discretion
• Hold a valid driver’s license within the commuting areas, have access to a reliable car with current insurance or access to a reliable/flexible transportation source

Supervision Received: The Associate Director – Operations works under the direction of the Executive Director

Supervision Exercised: The Associate Director – Operations directly supervises the Marketing and Communications Manager and the Information and Customer Service Specialist

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit, stand, walk, sit, crouch, kneel, use hands to finger, handle or feel objects, tools or controls, and reach with hands and arms.

The employee must occasionally lift, carry, pull, push and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.